The new candidate tracking system allows you to productively guide the candidate from the first contact stage to the hiring stage.
In this article, we will explain in detail how to effectively work with stages.
Candidates section
page URL: https://interview.easyhire.me/home/candidates
This page displays a list of your team's candidates.
Two interface modes are possible: table and list.
List view:
Table view:
There are two types of candidates:
- CONTACT: potential candidate is not attached to the job.
- CANDIDATE: candidate attached to the job.
The Candidates page is a database of candidates for your team and is designed to search for candidates and view information. For detailed work with candidates, open the list of candidates on the job page.
1. Open Jobs page
2. Select the job and click on the Candidates number
Jobs page - Candidate tab
In this section, the manager works with the data of the candidate for the selected job. Below is a simple map of stages and actions.
Here is a simple flow chart for a candidate's status:
For a complete understanding of the process of working with stages, look at the table below.
| Stage title | Stage Description | Candidate source | Available actions | Action to next stage | Next stage |
| CONTACT | The stage for a potential candidate who is not assigned to a specific vacancy | HR added candidate to the candidates list on the Candidates section | Apply to job | Apply to Job | APPLICATION |
| Edit contact: add CV, phone, edit name | |||||
| Set up interview | |||||
| Searching by CV | |||||
| Delete | |||||
| APPLICATION | The candidate has an application for a job or several jobs. | - HR added candidate to the job - Candidate applied via Job Board | Set up interview | Set up an interview | INTERVIEW |
| View application | |||||
| View profile | |||||
| Edit application: add CV, phone, edit name | |||||
| Send Message | |||||
| Request info from a candidates | |||||
| Leave notes | |||||
| Searching by CV | |||||
| Mark Hire/ Reject | |||||
| Move to another vacancy | |||||
| RANK* | |||||
| Delete | |||||
| INTERVIEW | The candidate has been invited to take on-demand/ assessment/ live/ on-site interview (The Interview has "in pending" status) | - HR set up an Interview - Candidate requested the interview via Job Board | Set up interview | The candidate recorded the interview | GRADING |
| View application | |||||
| View profile | |||||
| Send Message | |||||
| Request info from a candidates | |||||
| Leave notes | |||||
| Searching by CV | |||||
| Mark Hire/ Reject | |||||
| Move to another vacancy | |||||
| Edit application: add CV, phone, edit name | |||||
| RANK* | |||||
| Delete | |||||
| GRADING | The candidate finished the interview | The candidate finished the interview | Set up interview | Grade the interview playback | DECISION |
| View interview playback and Grade it | |||||
| View application | |||||
| View profile | |||||
| Send Message | |||||
| Request info from a candidates | |||||
| Leave notes | |||||
| Searching by CV | |||||
| Mark Hire/ Reject | |||||
| Move to another vacancy | |||||
| Edit application: add CV, phone, edit name | |||||
| RANK* | |||||
| Delete | |||||
| DECISION | HR graded the interview | HR graded the interview | Set up interview | Hire or Reject the candidate | HIRED / REJECTED |
| View interview playback and edit the grades | |||||
| View application | |||||
| View profile | |||||
| Send Message | |||||
| Request info from a candidates | |||||
| Leave notes | |||||
| Searching by CV | |||||
| Mark Hire/ Reject | |||||
| Move to another vacancy | |||||
| Edit application: add CV, phone, edit name | |||||
| RANK* | |||||
| Delete | |||||
| HIRED / REJECTED | HR marked the candidate as HIRED/ REJECTED | HR marked the candidate as HIRED/ REJECTED | Set up interview | ||
| View interview playback and edit the grades | |||||
| View application | |||||
| View profile | |||||
| Send Message | |||||
| Request info from a candidates | |||||
| Leave notes | |||||
| Edit application: add CV, phone, edit name | |||||
| RANK* | |||||
| Move to another vacancy | |||||
| Move back to Application stage | |||||
| Reject / Hire | |||||
| Delete |
*RANK - additional status for prioritizing candidates is available upon request. Contact us sales@easyhire.me .